Job Opportunities

By , June 20, 2019 3:44 pm

Public Library Director

Graham Public Library

Union Grove, WI 53182

The Graham Public Library Board seeks an energetic and creative person with a strong technology background, and a firm dedication to community and customer service, to fill the position of our retiring Library Director. Union Grove, with a population of 4,915, is a “Growing Community with Small Town Charm.” It is ideally located near the intersection of U.S Highway 45 and Wisconsin Highway 11, only five miles from Interstate 94, with Milwaukee 30 miles North, and Chicago 60 miles South.

The Library Director reports to a seven member Board of Trustees and is responsible for the overall management of our midsize library, including staff, budget, and materials collection.The director will also work actively with the Library Board of Trustees, the library staff, community groups, the Lakeshores Regional Library System, and the SHARE Consortium, to promote library/community programs. The qualified candidate will be a strong leader, able to work both independently and with others to foster friendly and informed service to its library patrons and government officials. The ideal candidate will have excellent written and verbal communication skills. A Bachelor’s degree as well as eligibility for a Grade 2 Wisconsin Public Librarian Certification within four years is the minimum requirement. Candidates with customer service experience and strong skills with computers and technology will be given preference. This position is offered at 75-100% full-time, with a salary range of $50,000- $60,000 for 100% time. This position also includes a benefits package, and is part of the WRS state retirement system. A complete job description can be found below. This position will remain open until a successful candidate is determined; however, applications received by Monday, July 15, 2019, will receive first consideration.Qualified applicants should mail a cover letter, resume, and two professional letters of recommendation to the attention of the Search Committee at Graham Public Library, 1215 Main Street, Union Grove, WI 53182. Or email to: Ms. Kathryn Hanson

Public Library Director Job Description

Village of Union Grove

Union Grove, Wisconsin

Job Description

Job Title:             Library Director

Department:      Graham Public Library

Reports To:         Library Board of Trustees


Under direct supervision of the Graham Public Library Board of Trustees (hereafter shall be referred to as the “Board”), the Library Director is responsible for:  (A) operation of the library in accordance with Wisconsin Statutes, accepted Library Standards and policies and procedures established by the Board; (B) assisting the Board in strategic planning and development of policies and procedures; (C) development, implementation and promotion of library programs and services for users of all ages; (D) managing all library resources including human resources; (E) making recommendations and notifying the Board and/or appropriate village personnel regarding building maintenance and/or repair, including grounds.

Administrative Services

  1. Serves as the technical advisor to the Board keeping the Board informed of current trends and local, regional, state and national developments and legislation affecting the library.
  2. Prepares library Board meeting agendas, minutes and necessary reports in cooperation with the Library Board president, and posts meeting notices in compliance with state statutes.
  3. Manages, supervises and administers the day-to-day operations of the library in order to achieve goals within available resources.
  4. Makes recommendations to the Board in the development of policies and procedures. Implements policies and procedures approved by the Board.
  5. Prepares the draft of the annual library budget for Board discussion, approval and forwarding to the Village Finance Committee.
  6. Prepares the state annual report for Board review and approval.
  7. Manages library funds according to established guidelines.  Prepares vouchers for Board review and payment approval.
  8. Recruits, selects, hires, supervises, evaluates and terminates if necessary, library staff in conformity with library policy and state and federal law (and any applicable local civil service regulations). Recommends improvements in staffing, promotions, organization, salaries and benefits to the Board. Plans and establishes hours, schedules, workloads and assignments of library staff and volunteers.
  9. Represents Graham Public Library in the Lakeshore Library System and SHARE Consortium for effective networking and sharing of ideas and problem-solving.

Collection Management

  1. Oversees the selection of physical and electronic adult collections through collaboration with staff, and coordinates weeding and disposition of outdated or rarely selected material.
  2. Catalogs, classifies and processes library materials according to accepted standards.
  3. Maintains information adequate to support reimbursement requests for nonresident borrowing.

Service and Service Promotion

  1. Acts as spokesperson for the library in the community. Confers with community groups in an advisory capacity as requested and performs other outreach activities as benefits promotion of the library and its programs/services.
  2. Oversees an array of service programs to address the various needs of users and to make the library more accessible to all age groups.
  3. Provides friendly and efficient assistance to users checking out materials, requesting directional or community information, or seeking materials or information on specific topics.
  4. Oversees the marketing and public relations needs of the library.
  5. Oversees the creation and maintenance of an up-to-date, user-friendly library website.
  6. Researches grant opportunities in order to supplement local funding of library operations and development.
  7. Maintains records showing all programs offered and number of attendees at each program.
  8. Continually investigates the value, costs, and logistics of adding library services, new media and new technologies in order to keep the library current and proactive in its service provision to the public.
  9. Conducts ongoing evaluations of existing library programs, services, policies, and procedures in light of user/community needs and submits recommendations for improvements to the Board.

Facilities Management

  1. Oversees care and maintenance of the library building and grounds and makes recommendations to the Board and/or appropriate Village personnel.
  2. Assesses the adequacy of existing facilities in regard to the provision and maintenance of automated equipment and services.
  3. Recommends replacement of and upgrades to physical and/or electronic equipment. Researches costs, products and contractors. Prepares price quotes and makes recommendations for review by the Board.  Confers with the Board on special projects.
  4. Advises the Board in its planning for future expansion and development.
  5. Oversees the work of custodial staff.

Skills, Knowledge and Ability

  1. Excellent, friendly and effective interpersonal skills.
  2. Excellent time and personnel management skills.
  3. Ability to work independently and respond to varied/changing work demands.
  4. Ability to effectively communicate ideas and information in both written and verbal form through the effective use of English grammar and composition, punctuation and spelling.
  5. Ability to foster cooperative and courteous working relationships with the public, governing boards, peers, community groups, and elected officials.
  6. Advanced knowledge of public library statutes, standards, philosophy, principles, and procedures which enable effective recommendations to the Board and sound decision making when faced with a wide range of circumstances, influences and pressures.
  7. Ability to manage staff, create and encourage a positive work environment, and delegate responsibility in an effective manner.
  8. Ability to plan, organize and carry out a program of services to adults while delegating and overseeing a program of services to children and teens.
  9. Ability to read and comprehend print information including technical, statistical and financial information.
  10. Ability to prepare a budget, organize and maintain data, analyze and calculate statistics, analyze information and write reports.
  11. Ability to locate and retrieve library materials in a variety of formats throughout the building, as well as from remote locations through networks including the Internet.
  12. Ability to assist patrons with location and retrieval of materials or information by title, subject and interest of patrons.
  13. Knowledge of and ability to perform computer operations and troubleshoot problems, and to manage an automated circulation system and access external databases.
  14. Ability to understand and implement instructions and directions.
  15. Ability to establish and maintain proper priorities and meet deadlines.
  16. Ability to maintain a strict climate of confidentiality.
  17. Ability to produce and maintain accurate files and reports.
  18. Skill in keyboarding, sorting, cataloging and filing.
  19. Ability to use and manage a wide variety of office equipment including a telephone system, fax machine, calculator, copier/scanner, printer, computer and security system.
  20. Ability to work hours and assignments as required by the Board.

Required Education, Experience and Certification

  1. Bachelor’s degree
  2. Grade 2 Wisconsin Public Librarian Certification within four years of employment
  3. Previous public library experience preferred or applicable experience in a service institution with comparable demands and responsibilities; i.e., staff supervision, working directly with the public and working with governing boards or bodies.

Environmental Working Conditions

  1. Reliable transportation
  2. Flexible work hours, including evening and weekend hours
  3. Indoor and outdoor work environment

(Revised: June 12, 2019)

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